runn blog

Get better at project & resource management

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
September 8, 2022

7 Invaluable Wrike Alternatives for Project-Based Businesses

There are plenty of popular Wrike alternatives on the market - so how do you know which is the best choice? Our curated list will help narrow down your search.

Mae Angeline
Mae Angeline
September 6, 2022

How to Calculate ROI for a Project with This Easy Formula

Running consistently profitable projects starts with understanding how to calculate ROI for a project. We'll show you how to calculate this essential metric.

Masooma Memon
Masooma Memon
September 5, 2022

How to Prioritize Projects (When You’re Understaffed)

Is your business one of the many dealing with staffing constraints? Proper project prioritization may be able to help - we'll explain how in this guide.

Masooma Memon
Masooma Memon
September 5, 2022

Agency Resource Management 101

Resource management is key to agency productivity, profitability, and project outcomes. Here’s how - and why - to make it a priority.

Libby Marks
Libby Marks
August 29, 2022

Dare to Lead: A Summary Part by Part

We all want to be leaders. But what does it take to be a good one? Learn how to lead from a place of compassion and empathy with a book summary of Dare to Lead by Brene Brown.

Natalia Rossingol
Natalia Rossingol
August 29, 2022

8 Universal Client Management Skills That Go a Long Way

Discover the power skills in client management that make every relationship and project easier to manage - for better results, repeat custom, and revenue.

Libby Marks
Libby Marks
August 24, 2022

What Successful Directors of Operations Do Differently

Do you aspire to become an outstanding Director of Operations? We've collected the success drivers from top performers, drawing from years of their experience.

Iryna Viter
Iryna Viter
August 24, 2022

How the Team at Runn Makes Learning a Priority

Curiosity is the rule, not the exception! At Runn, we embrace self-directed learning - and in this post, we’ll explore how we do it.

Emily Weissang
Emily Weissang
August 23, 2022

How to Deal with Ad Hoc Projects: 5 Actionable Steps

Even the best project managers can get derailed by ad hoc projects 😔 Don’t let other people’s poor planning disrupt your best-laid plans. Here’s how to deal with ad hoc projects in practice.

Libby Marks
Libby Marks
August 22, 2022

5 Budget-Friendly Mavenlink Alternatives

Looking for an alternative to Mavenlink that fits the bill, but leaves you with a smaller bill? There are plenty of options! Let's go through the top budget-friendly Mavenlink alternatives.

Mae Angeline
Mae Angeline
August 17, 2022

Start Small with the Summary of Atomic Habits 

Not sure how to change your habits or build new ones? We have the perfect book summary for you. In Atomic Habits, James Clear shows us how to build habits that stick.

Natalia Rossingol
Natalia Rossingol
August 17, 2022

How to Allocate Resources to Projects

Better resource allocation means better business outcomes. Discover how to allocate resources to optimize your revenue, reputation, and ROI.

Libby Marks
Libby Marks
August 16, 2022

Don't Confuse Scaling & Growing: Here's the Difference

Is your organization growing or scaling? Here's why you need to tell them apart.

Iryna Viter
Iryna Viter
August 16, 2022

The Checklist Manifesto Summary: 8 Lessons by Atul Gawande

To focus on the big picture, we need to remember small things in life. The summary of The Checklist Manifesto by Atul Gawande will help you get it right.

Natalia Rossingol
Natalia Rossingol
August 15, 2022

Soft Booking Resources: All You Need to Know

The project hasn't been confirmed yet, but you need to book resources? Enter soft booking.

Iryna Viter
Iryna Viter
August 15, 2022

What is Resourcefulness? Meaning, Examples & Importance

Why are we leaving resourcefulness to chance if there are ways to tap into it? Learn what resourcefulness is all about and how to develop it.

Iryna Viter
Iryna Viter
August 12, 2022

Thinking, Fast and Slow: a Ten Minute Summary

Required reading for anyone interested in how we think! In this summary of Thinking, Fast and Slow, we'll dive into the concepts that have made Daniel Kahneman's book an absolute classic of modern psychology.

Natalia Rossingol
Natalia Rossingol
August 11, 2022

How to Create a Resource Heatmap

A resource heatmap is often the quickest way to see who is available to work on a project. Create one today to optimize your resource planning process.

Mae Angeline
Mae Angeline
August 10, 2022

Project Assumptions: How to Stop Them from Tripping You Up

Do your project assumptions leave your project vulnerable to set-backs? Yes, they can do...if they aren't managed. Let's walk through how to do just that.

Mae Angeline
Mae Angeline
August 9, 2022

How to Create a Milestone Chart / Schedule — A 9-Minute Guide

Creating a milestone chart can be quick and simple if you have the right tools on the table. Here's how to do it in 7 simple steps.

Shannon Toe
Shannon Toe
August 8, 2022

Outgrown Resource Guru? Consider 5 Advanced Alternatives

Frustrated by Resource Guru? Need more tools to keep your projects running smoothly? If you’re ready for a more advanced resource management tool, we’ve rounded up the best five Resource Guru alternatives.

Libby Marks
Libby Marks
August 5, 2022

Resource Planning: A Handy Guide for Project Managers

Resource planning is essential for project managers. But not all businesses leverage it effectively - underestimating the commercial benefits it brings. Failing to invest in resource planning is a false economy - one that actually COSTS your business time and money. This guide will help you fix that.

Shannon Toe
Shannon Toe
August 5, 2022

How to Track Project Progress & Deliver Projects on Time

Knowing how to track project progress is an all-important skill in project management. It ensures you don’t go off course or hit any delays or setbacks along the way.

Nicole Tiefensee
Nicole Tiefensee
August 4, 2022

Cost Breakdown Structure: How to Create a CBS in 5 Easy Steps

Need a precise view of financials before your project kicks off? A cost breakdown structure (CBS) lets you see exactly what you're dealing with.

Mae Angeline
Mae Angeline
August 2, 2022

8 Typical Project Post-Mortem Mistakes & How You Can Avoid Them

Many people dread doing a project post-mortem. But done well, they are great tool for future improvement. Here's how to avoid the mistakes that could derail your project post-mortems.

Mae Angeline
Mae Angeline
July 29, 2022

Get Every Dialogue Right with the Summary of Crucial Conversations

We've all had those awkward conversations that we wish we could forget. But it doesn't have to repeat. Learn how to have difficult, emotionally-charged conversations with our summary of Crucial Conversations.

Natalia Rossingol
Natalia Rossingol
July 28, 2022

How Do You Measure Operational Efficiency?

What is the best way to measure operational efficiency in a service-based business? Here are some operational efficiency metrics to get you started.

Libby Marks
Libby Marks
July 28, 2022

The 5 Project Success Metrics that Matter

Quantitative metrics can help you get a clearer view of project health. So, let's take a look at the five key project success metrics that can help guide your plans.

Mae Angeline
Mae Angeline
July 26, 2022

Quick Resource Tracking Tutorial

Without resource tracking, it would be almost impossible to tell if everyone in the company is spending time wisely and bringing profit. Here's all you need to know about resource tracking and how to start in no time.

Steven Male
Steven Male
July 26, 2022

How Capability Building Can Future Proof Your Service Business

The more right capabilities an organization has, the better it can manage continuous change. Here's all you need to know about capability building to succeed.

Libby Marks
Libby Marks
July 26, 2022

The Last Word on Improving Operational Efficiency

Operational efficiency reduces costs and increases profit margins. But it’s about more than just the money. Discover how to improve your operational efficiency for greater productivity, profitability, agility, sustainability, and satisfaction in your service-based business.

Libby Marks
Libby Marks
July 26, 2022

The Low-Down on Effective Project Management

We asked a range of industry insiders: what were their tips for effective project management? Here's the advice they shared. Get ready, this stuff is pure gold.

Masooma Memon
Masooma Memon
July 25, 2022

How to Develop a Reskilling Culture - The Ultimate Guide

Are you prepared for a digitally transformed future of work that demands new skills? Let's look at how to start building a reskilling culture in your organization.

Emily Weissang
Emily Weissang
July 25, 2022

10 Best Project Planning Tools (Compared, so You Don't Have to)

Looking for the best project planning software for your service business? Here’s the features to look for, the benefits they’ll bring, and our cream-of-the-crop top 10 software planning solutions.

Libby Marks
Libby Marks
July 22, 2022

How to Create a Project Roadmap: The Simplest Guide

So you want to create a project roadmap — but don't know where to start? Here are some tips.

Iryna Viter
Iryna Viter
July 22, 2022

We Analyzed 10 MS Project Alternatives; Here's What We Found Out

It might be the classic project management tool, but perhaps it's time to look for an MS Project alternative? After all, the software in this space has come a long way in recent years!

Mae Angeline
Mae Angeline
July 22, 2022

8 Steps to Better Project Forecasting (Despite Change)

Without project forecasting, it can be very difficult to stay on track with your projects. Learn how to improve it and make sure you're not spending too much time on something that isn't going to produce results.

Masooma Memon
Masooma Memon
July 22, 2022

7 Best-in-Class Resource Allocation Tools

When you're working with limited resources, it's important that you know how best to use them. You can't just throw them around willy-nilly; you need to use them in a way that makes sense for your business and helps your company grow. That's where resource allocation tools come in.

Shannon Toe
Shannon Toe
July 21, 2022

7 Steps to Effective Workload Planning

Is it possible to prioritize your team's wellbeing while also getting your projects done on time?...Yes! You just need to take workload planning seriously.

Mae Angeline
Mae Angeline
July 21, 2022

Asynchronous Work: The Runn Way

Discover the business benefits of async work - with examples from successful asynchronous working at Runn.

Felipe Skroski
Felipe Skroski
July 20, 2022

Peopleware: 10 Minute Book Summary

Can software engineering woes be solved by focusing on people, not tech? This book summary of “Peopleware: Productive Projects and Teams” will help you decide for yourself!

Natalia Rossingol
Natalia Rossingol
July 15, 2022

How to Handle Overstaffing (Before It's Too Late)

When you have too many people and not enough work coming in - you've got a case of overstaffing! Here's what to do if you suspect overstaffing might be causing your business problems.

Mae Angeline
Mae Angeline
July 14, 2022

Q2 Roundup: Project Scenario Planning, History Logs, and more!

We've been so excited to release some of our most highly requested features this quarter. Scenario planning, project history logs, faster planner navigation - the list goes on!

Shannon Toe
Shannon Toe
July 13, 2022

What is a Bottleneck in Project Management?

Bottlenecks in project management are fairly common - but that doesn't mean they aren't disruptive. Our guide will help you spot project bottlenecks before they start to cost you.

Mae Angeline
Mae Angeline
July 12, 2022

The Phoenix Project: 10 Minute Summary

Is it possible for an IT team to transform their way of working, and save their company in the process? This summary of "The Phoenix Project" is going to take you through the key learnings from their experience.

Natalia Rossingol
Natalia Rossingol
July 11, 2022

How to Plug Revenue Leakage on Projects

If you want to maximize the profitability of your projects, eliminating any revenue leakage should be your first step. Let's go through the what's-what of revenue leakage and how to stop it.

Masooma Memon
Masooma Memon
July 10, 2022

All Hail Runn’s Newest Feature: Skills and Levels

Get the most out of the talent in your organization with our new feature, Skills and Levels!

Shannon Toe
Shannon Toe
July 5, 2022

The Culture Code: Summarized in 10 Minutes

What's the secret sauce that helps effective teams perform so well? That's the concept that Daniel Coyle wanted to explore in his book, "The Culture Code: The Secrets of Highly Successful Groups”. Our summary will take you through the key points he discovered.

Natalia Rossingol
Natalia Rossingol
July 1, 2022

How to Calculate Overtime (Easy Formula)

Understanding how to calculate overtime is key to paying people fairly, but it's also essential for keeping an eye on labor costs. Does your team always end up working overtime to get their project work finished? If "yes", you may have a problem...

Mae Angeline
Mae Angeline
June 29, 2022

Deal With Understaffing Before It Backfires

Too much work, not enough staff? Your service business might be understaffed. Here's how to deal with understaffing before it takes its toll on your operations.

Nicole Tiefensee
Nicole Tiefensee
June 29, 2022

Here's How to Get Workload Distribution Right in Your Team

If some of your team members have a never-ending to-do list, while others are feeling bored and unchallenged, you might have a problem with workload distribution.

Mae Angeline
Mae Angeline
June 29, 2022

How to Do Resource Forecasting - A Complete Guide

Want to improve resource forecasting, but don't know where to start? Here's how to make calculated resource decisions and why it's important.

Iryna Viter
Iryna Viter
June 27, 2022

The Beginner's Guide to Skills Management

A huge part of making sure that your service business succeeds today is skills management. But what is skills management and how can you map your employee's skills in a tangible way?

Mae Angeline
Mae Angeline
June 24, 2022

Resource Management: A Deep-Dive Guide

All businesses delivering services need to tap into resource management, and for good reason. To make more money than they spend, levelling up their resource management is crucial.

Iryna Viter
Iryna Viter
June 24, 2022

The Beginner's Guide to Capacity Planning

As business owners and managers, we often know exactly what our future goals are, but we don't always have a plan to ensure we can meet those goals. Capacity planning is a way to validate if your people can handle the workloads, associated with those goals.

Libby Marks
Libby Marks
June 24, 2022

Team Topologies Summary - A Faster Way to Making Your Teams Click

Start organizing your teams the right way with our summary of Team Topologies by Manuel Pais and Matthew Skelton.

Natalia Rossingol
Natalia Rossingol
June 24, 2022

Why Do Projects Go Over Budget?

Project managers put a meticulous level of care into the financial side of project planning. But, if that's the case, why do projects go over budget? Well, in short, it's complicated!

Mae Angeline
Mae Angeline
June 23, 2022

Skills vs Competencies: What's What

Do you know the difference between skills and competencies? Here's how to tell them apart to improve your skills management process.

Natalia Rossingol
Natalia Rossingol
June 23, 2022

7 Steps to Setting up a Successful PMO

Want to establish a Project Management Office in your professional services business? Here’s how to set up a PMO for maximum success and ROI.

Libby Marks
Libby Marks
June 23, 2022

Employee Overload: What Is It & How Can You Avoid It?

Without people, our projects would go nowhere. That's why it's so important to avoid employee overload, find the right balance, and deliver your projects sustainably.

Mae Angeline
Mae Angeline
June 23, 2022

How to Improve PMO Performance Before It's Too Late

Is your Project Management Office underperforming or under threat? Here are 8 ways to improve PMO performance before it flops.

Libby Marks
Libby Marks
June 22, 2022

The One Thing: Book Summary in 10 Minutes

Sometimes the simplest approach is the most effective. In our summary of "The One Thing", we break down this classic book which argues that success is a matter of prioritizing radically and focusing intently.

Natalia Rossingol
Natalia Rossingol
June 20, 2022

PMO Best Practices: What Sets the Best PMOs From the Rest?

What do high-performing PMOs do differently from the rest? Discover actionable best practices from top PMOs delivering the biggest business impact.

Libby Marks
Libby Marks
June 17, 2022

Human Resource Planning Done Right: A Step-by-Step Guide

Human resource planning connects your people to business goals. We've outlined the reasons why it's so important to nail it in a service delivery business.

Iryna Viter
Iryna Viter
June 17, 2022

What is ERP Software & Why You Should Care

Demand for ERP software is surging. Discover everything you need to know about the benefits, features - and future - of enterprise resource planning software.

Libby Marks
Libby Marks
June 17, 2022

A 9/80 Work Schedule - The Pros & Cons

The 9/80 work schedule is a popular option for companies that want to give their employees more time off. Learn what it's all about and if it stands a chance in your business.

Natalia Rossingol
Natalia Rossingol
June 17, 2022

How Capacity Building Can Shock-Proof Your Organization

If you want your organization to be shock-proof and resilient, you need to start capacity building. Our advice will set you off in the right direction.

Mae Angeline
Mae Angeline
June 15, 2022

What is a PMO? Project Management Office Explained

The Project Management Office is a common feature of high-performing project-based businesses. What exactly is a PMO and how does it improve business outcomes?

Libby Marks
Libby Marks
June 15, 2022

What is a Resource Manager? Roles, Responsibilities & How to Succeed

Effective resource management really can make or break a project-based business. That's why hiring a resource manager can be truly transformational. But what is a resource manager, and what can they bring to an organization?

Mae Angeline
Mae Angeline
June 14, 2022

How to Calculate Billable Utilization (and Why You Should)

If you're in the world of professional services and you don't yet understand how billable utilization works, let's turn that around right now. You'll be glad that you did.

Mae Angeline
Mae Angeline
June 14, 2022

Managing a Growing Team? Do it Mindfully

Managing a growing team is of course exciting. But, if we're being honest, it is also a little daunting. Fortunately there are steps you can take to keep the situation calm and controlled.

Emily Weissang
Emily Weissang
June 11, 2022

What is Underutilization & How to Stop It in Its Tracks 

What is underutilization, and why do we seek to avoid it? Well, we have some answers for you - and some key tips on how to stop underutilization in your organization.

Masooma Memon
Masooma Memon
June 10, 2022

Deep Work by Cal Newport: Book Summary in 10 Minutes

In a world full of shallow distractions, the ability to do focused "Deep Work" is a super power that can set you apart from the crowd. This summary will give you the essentials you need to start working deeply.

Natalia Rossingol
Natalia Rossingol
June 9, 2022

4 Common Human Resource Factors Affecting Project Management

Sometimes managing people is more difficult than managing projects. But taking into account human resource factors, you can succeed with both. Here are the most common ones.

Mae Angeline
Mae Angeline
June 9, 2022

Never Split the Difference: Book Summary Chapter by Chapter

Want to become better at negotiation, but don't know where to start? Kick off with a summary of Chris Voss' best-selling book "Never Split the Difference." Learn the techniques from FBI and how to use them.

Natalia Rossingol
Natalia Rossingol
June 3, 2022

Understanding the Top-Down Estimating Technique

When a company imposes a cost and/or duration on a project without a detailed cost analysis, we call that top-down estimating. Learn what it's all about and when to use it.

Steven Male
Steven Male
June 3, 2022

The 5 Dysfunctions of a Team: Book Summary

If something feels a bit "off" with how your team works together, The 5 Dysfunctions of a Team is the book for you. Our summary will help you get to the bottom of those tricky interpersonal dynamics before they escalate.

Natalia Rossingol
Natalia Rossingol
June 2, 2022

Agile vs Waterfall: Know the Difference

Agile or Waterfall? That is the question! Learn the difference between the two distinct methodologies and pick one that suits your project most.

Masooma Memon
Masooma Memon
June 2, 2022

Six Thinking Hats by Edward de Bono: Book Summary

Want to run better meetings and make faster decisions? Use the Six Thinking Hats method described by Edward de Bono in his iconic book that encourages critical thinking.

Natalia Rossingol
Natalia Rossingol
June 2, 2022

Evaluating the 9 Best Project Scheduling Tools

Looking for the best project scheduling tool? We've whittled the list down to nine, they are the cream of the crop.

Shannon Toe
Shannon Toe
May 27, 2022

The Beginner's Guide to Project Resource Management

Want to improve project outcomes? Optimize your project resources. Here’s how to leverage project resource management to deliver better projects.

Libby Marks
Libby Marks
May 24, 2022

Retainers Demystified

Are you a freelancer or professional services business and need advice on how to set-up a retainer agreement? Find out more about how retainers work and why they are great to generate predictable and stable revenue.

Masooma Memon
Masooma Memon
May 18, 2022

How to Create a Project Schedule - An Excel-Free Guide

Looking to create a project schedule, but don't know where to start? Here's a step-by-step guide.

Iryna Viter
Iryna Viter
May 18, 2022

Start With WHY by Simon Sinek: Book Summary

Don't have time to read Start With WHY by Simon Sinek? Here's a book summary part by part.

Natalia Rossingol
Natalia Rossingol
May 18, 2022

Grasp the Basics of Time Blocking & Boost Your Productivity

Get more done, be more productive, and feel like you're getting ahead of the game with time blocking.

Shannon Toe
Shannon Toe
May 18, 2022

What is Utilization Rate? Know Where You're Earning or Burning Money

If you want your professional services business to be profitable, you must track utilization rates. Learn how to do it in our ultimate guide.

Iryna Viter
Iryna Viter
May 17, 2022

The 10+ Best Resource Planning Software to Save the Day

Learn about the benefits of using resource planning software tools and pick the best one for your business.

Steven Male
Steven Male
May 17, 2022

Calculating Project Duration: A Beginner Friendly Guide

Project managers estimate project duration because it gives them a sense of how long they have to get everything done. Learn how to do it in our beginner friendly guide.

Steven Male
Steven Male
May 12, 2022

How to Do a Resource Analysis: A Step-by-Step Guide

To reach a specific objective, project managers carry out resource analysis. Here's all you need to know to start doing it.

Iryna Viter
Iryna Viter
May 12, 2022

Understanding the Bottom-Up Estimating Technique

Bottom-up estimating allows for greater accuracy than other methods. Here's what it's all about.

Shannon Toe
Shannon Toe
May 10, 2022

Heavy Workload – And What to Do About It

Wondering how to handle the heavy workload of employees effectively, but don't know where to start? We've got some tips for you.

Shannon Toe
Shannon Toe
May 5, 2022

Radical Candor: Book Summary

Radical Candor by Kim Scott is a must-read for any manager who wants to create an environment where people feel safe to speak their minds, get their jobs done, and feel respected.

Natalia Rossingol
Natalia Rossingol
May 4, 2022

Get Better at Earned Value Management (EVM) - A Complete Guide

Become an expert in earned value management, so you can identify and fix problems before they become disasters later on in the project lifecycle.

Nicole Tiefensee
Nicole Tiefensee
May 2, 2022

How to Create a Project Budget Without Opening Excel

How much will the project cost? How long will it take? When can we deliver? Learn how to build out a project budget and schedule so you can answer those questions with confidence.

Andrei Marcel Țiț
Andrei Marcel Țiț
May 2, 2022

All About Financial Management of Projects

Start mastering project financial management today to avoid any budget overruns tomorrow.

Masooma Memon
Masooma Memon
May 2, 2022

Understanding the Parametric Estimating Technique

By using parametric estimating, you can quickly determine if a project is worth pursuing and what its cost will be.

Steven Male
Steven Male
May 2, 2022

Understanding the Analogous Estimating Technique

One of the most popular estimating techniques is analogous estimating. It involves using data from previous, similar projects to estimate activity durations on your project. Learn what it's all about.

Iryna Viter
Iryna Viter
April 27, 2022

What is Overallocation of Resources & How to Avoid It

Many project managers make the mistake of overallocating resources. Here's why this can be a big problem and what you can do to avoid it.

Nicole Tiefensee
Nicole Tiefensee
April 27, 2022

The Making of a Manager: Book Summary Chapter by Chapter

The Making of a Manager by Julie Zhuo is an essential read for anyone working in tech. Here's the summary chapter by chapter.

Natalia Rossingol
Natalia Rossingol
April 27, 2022

13 Ways to Improve Cost Efficiency in Your Project Business

Cost efficiency is a fundamental part of any project business. You have to control project costs, spend less money than you make, and still delight your clients. Here are 13 ways project businesses can improve cost efficiency - for sustainable profit and growth.

Libby Marks
Libby Marks