Know what’s the difference between high-functioning teams that produce quality work and teams that trudge along, only producing subpar work? Strong leadership.
An effective team leader unlocks her team’s full potential — guiding, inspiring, and managing employees to produce their best work.
A strong leader also creates a supportive work culture where all ideas, good or bad, are welcome and feedback is cherished as a gift. The result? More engaged employees who are committed to their team and organization’s success.
The problem though? Where 48% of leaders say their organization has good leadership, only 28% of HR think the same.
Meaning: there’s a gap in an understanding of what makes good leaders and what their responsibilities are. And this is exactly what we’ll cover in this guide. We’ll answer:
Whatever organizational structure (flat hierarchy or self-governing teams) your company follows, you’ll always need a team leader to inspire others — if not manage and organize projects and resources.
Teams need leaders to inspire, manage, and drive results. In a nutshell, a team leader helps:
A team leader’s responsibilities go beyond assigning work to employees. In true essence, successful team leaders lead with the intent to bring out the best in people and drive exceptional results.
With that in mind, let’s look at the core responsibilities of a team leader:
One of the core responsibilities of an effective leader is setting project vision and goals and communicating them with her team.
“Team leads have to communicate well, and provide clear instructions, which can be a real challenge on a daily basis.”
At the same time, the leader is responsible for breaking projects down into milestones and small tasks so she can assign the work to employees and track project progress.
This comes with its challenges too considering project leaders need to assign tasks based on employees’ expertise. In turn, this is essential for nurturing employee engagement and creating a productive work environment.
Feedback is the key to creating a flexible work culture that’s focused on growth.
Effective team leadership doesn’t focus on sharing feedback alone though. Instead, it emphasizes sharing constructive feedback that is actionable enough for employees to work on.
As Robert notes:
“Team leads should always ensure they are constructive in their feedback, taking time to explain why a problem has occurred, as opposed to simply fixing it.”
Also important here is building a two-way feedback system where project leaders not only give feedback but also take it. Building an overall culture of feedback not only benefits the team but also the leaders and the workplace as a whole.
In fact, research confirms that organizations where leaders practice receiving feedback are 4.6 times more likely to have high-quality leaders.
One way to create such a culture of feedback is to lead by example so employees know you are open to feedback and how they can best communicate it to you. This is something Michael Chepurnyak, CEO and Founder of Ein-des-ein practices.
“Being the CEO of an app and web dev company with 50+ employees is a great responsibility. The mood of the whole team often depends on the manager’s mood, so I always try to be the source of inspiration, and if there is a place for criticism, we talk about facts, not emotions.”
Effective resource management helps engage employees, encourages their professional development, and contributes to retaining them better.
It also makes sure employees produce high-quality deliverables, which, in turn, benefits the organization.
One way to allocate and manage resources the right way is to use intuitive project management tools such as Runn.
Using Runn, you can create an employee inventory that tracks each employee’s strengths, interests, availability, and hourly rate. Use this inventory to assign tasks based on employees’ skills and interests.
Since the inventory also shows employee availability, you can manage resources even better by not overloading already busy employees with work. Instead, you can better utilize resources by assigning work to under-utilized team members.
The best part? Taking such a thoughtful approach to managing resources helps successful leaders create a productive work environment that engages and retain employees (key responsibilities of good leaders) all while keeping burnout at bay.
Only 36% of employees are engaged in their workplace according to a Gallup survey. 51% are disengaged, whereas, 13% are actively disengaged (they feel bad at work and spread negativity among their colleagues) according to the same source.
This puts it on team leaders to engage employees.
One way to do so is by correctly managing resources and planning projects according to available capacity to prevent burnout. Similarly, creating a culture of feedback, transparency, and honesty also help engage employees.
Another effective measure here is investing in employees’ professional development. A strong team leader takes the time to learn what his team members’ professional goals are and how he can help achieve them.
For example, if an employee shares they’re interested in building their strategy muscle, it’s on the team leader to provide them with opportunities that teach strategy.
In addition to being invested in employees’ professional development, leaders are also responsible for mentoring and coaching their teams and being a constant source of support for their managers and everyone else under them.
Creating such a supportive work culture where leaders are engaging with their teams is beneficial for not only employees but also for leaders themselves. The goal here is simple: instead of managing team members and doing their work, successful leaders should mentor teams to help them become better at their jobs.
Research supports this too as it reveals that leaders who spend more time managing rather than interacting are 1.5 times more likely to feel used up at the end of the day and 32% less engaged.
Lastly, project leaders are responsible for sharing the company vision with employees.
Instead of reading out a few statements though, it’s on a project leader to make the vision inspiring and motivating and tie it to individual employees’ goals.
Equally important here is listening to your team to understand where you can help and how you can support them. This one’s a proven tip from Runn’s COO, Nicole Tiefensee.
“Having worked as a team leader previously, and now being part of the leadership team at Runn, I see my role not to manage people or to tell them what to do, but to listen and to create the right conditions around the team so they can do their best work,” Nicole shares. “This includes making sure everyone has the up-to-date and right information and resources and helping to remove roadblocks.”
Project leaders have a lot on their plates including managing resources effectively and leading with empathy.
With so many responsibilities on their plate, what makes leadership worth it? We asked successful leaders who are already in the trenches — here’s what we gathered as the best parts of leading:
Ein-des-ein’s CEO, Michael Chepurnyak talks about these wins.
“For me, the best reward is to see team results when the guys join the efforts and create a perfect solution to share the joy of success! I feel like a proud dad during these moments!”
Runn’s Nicole Tiefensee is of the same view:
“I love developing and coaching people and seeing individual team members, and the team grow and succeed. The best part for me is when we all come together and accomplishes something as a team. It’s a really a great feeling!”
Logan Mallory, the VP of Motivosity, also adds:
“One of the best parts of being a team leader is watching your team succeed, thrive, and develop. As a leader, you get to make a positive impact on the up-and-coming generation of employees and help to shape their careers for years to come. It’s very rewarding to watch each employee on your team step up and grow both individually and as part of a team, and it feels good to know that you played a part in their professional development.”
Practically speaking, nothing good ever comes at a cost. So we asked these leaders about the other side of the coin — the worst parts of being a leader.
All in all, we found that leaders have strong negative feelings around:
“In one of my previous jobs, I’ve had to lead my team through a company restructure and, in the end, was forced to let people go. I had to decide who in the team stays and who goes, which was one of the hardest things I’ve ever had to do as a leader.”
Michael has struggled with the same challenge as well.
“At some point, my team becomes a second family for me, so the worst thing is sometimes to let people go, or when someone from the team goes through a personal crisis, family problems etc. But when this happens, I try to pull myself together and remind myself that life goes on and I have the task of leading the company, and if a person needs help, I will try to provide it no matter what. As we are not just colleagues, we are humans at first,” Michael writes.
Marissa Brenton, the VP of BD at Galaxy Consulting Group brings another challenge to the table — that of balancing things.
“I’d say the worst parts about being a team leader is finding the balancing between driving performance and providing support to your team when they are facing challenges outside of work. You are leading a team of people who all have lives outside of work, and it is impossible to think that everyone can show up to work and turn those outside stressors off,” explains Marissa. “Finding the balance between making sure your team feels supported and is allowed the time they need while also maintaining metrics is extremely stressful.”
From self-development to building your emotional intelligence, problem-solving, and organizational skills, there are lots of leadership skills to focus on.
To boil these skills down to a to-polish list of leadership skills though, we’ll highlight the top skills based on what makes great managers and leaders.
So what makes great leaders, you ask? According to Gallup, successful managers are people who:
Based on these traits, here are 6 of the most crucial leadership skills:
Strong organizational skills ensure you’re able to take projects to the finish line, make sure nothing falls through the cracks, manage resources well, and drive high-ROI results.
This is a critical skill for engaging employees and creating a supportive work culture. You can also drive better results for your organization as employees become better at their work and develop their skills further.
Empathy is an uber-important skill for building a resilient, highly motivated, and invested team that drives progress and results despite the roadblocks it hits.
This skill focuses on aspects like self-awareness, self-regulation, and self-development. And its key for managing your own emotions well. In turn, this allows you to better address challenges, inspire confidence, communicate more effectively, and build stronger relationships.
High EI also means you’re likely to stay calm under pressure, respond to your team’s needs with empathy, and successfully resolve conflicts.
It’s no wonder that employees under emotionally intelligent leadership report 76% more engagement and 61% more creativity than those with less empathic leadership.
Strong communication skills help leaders set the right expectations, share constructive feedback, motivate their team, and articulate their vision in an inspiring manner.
Lastly, delegation skills are critical for effective leadership including engaging your team and retaining employees.
In fact, Michael goes on to say:
“I am convinced a good manager is not the one who does everything himself but correctly delegates responsibilities and directs people towards the goal.”
In short, good leaders are strategic thinkers who lead with empathy. They boast strong communication skills and know how to balance providing support to their team along with driving results.
In addition to working on your leadership skills though, two things are crucial. One, focus on yourself. Learn every day, take out time to replenish your mind, and invest in managing your emotions better.
And two, get all the support you need to lead better. Meaning: use the right tools to manage people and projects effectively.
We recommend using Runn for this — a powerful, easy-to-use software that gives you both a big picture of the projects and resources as well as the nitty-gritty details such as capacity availability and employee skills.
Sign up for Runn today and unlock the benefits yourself to become a better team leader.
Project portfolio management makes sure that all projects align with your strategy and vision as well as taking the capacity of your organization into account before committing to a specific project.
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